Programme Administrator, Wajibika Programme at Oxford Policy Management June 2025

Overview

The Wajibika programme team at Oxford Policy Management (OPM) is currently seeking a Programme Administrator on a fixed-term basis, based in Tanzania.

The Wajibika programme aims to promote a more open and inclusive society, where government and civil society work together constructively to address citizens’ needs and improve accountability in service delivery.

We are an international development consultancy working to improve lives through sustainable policy change in low- and middle-income countries. Our vision is for fair public policy that benefits both people and the planet.

Through our global network of offices, we work in partnership with national stakeholders and decision makers to research, design, implement and evaluate impactful public policy. We draw on our local and international sector experts to provide the very best evidence-based support. We deliver projects with expert knowledge and experience, and can be relied upon for excellence in all aspects of project delivery. We work collaboratively, with ambition, to help deliver impactful public policy that will bring about lasting change.

Position Summary

As Programme Administrator, you will play a key role in supporting the effective and timely delivery of the programme, ensuring that operations align with OPM’s professional standards, client requirements, and relevant regulations.

You Will Be Responsible For The Following

• Review financial documents before processing payments.
• Monitor and follow up on staff, consultant, and third-party advances to ensure timely retirements in accordance with OPM policies.
• Process vendor payments and ensure prompt settlement of invoices.
• Ensure accurate and complete documentation of all programme financial transactions.
• Arrange logistics including booking flights, accommodation, and ground transport, with consideration for security requirements.
• Provide logistical and administrative support for programme activities and events.
• Support the procurement and contracting process for goods and services.
• Maintain project records, including document filing, data management, and archiving.
• Assist in coordinating project events and workshops.
• Support grants management by monitoring subgrantees and reviewing submitted reports and documents.

Qualifications

Key Qualifications / Experience / Skills / Behaviours

• A bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Strong administrative and coordination skills, with proven experience in managing systems, processes, and tools.
• Experience or understanding of international development and donor-funded projects is desirable.

Our Offer

• We enable colleagues’ capacity to grow professionally through enhanced learning resources, opportunities to work cross functionally, and space to engage with a range of internal and external industry events.
• Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.
• We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.
• Wellbeing resources including a global Employee Assistance Programme and access to the UnMind app.
• Competitive salary and contributory pension scheme.

We are strengthened by the diversity of colleagues across our global business and are committed to being an equal opportunities employer, promoting a diverse and inclusive workplace for all.

Our recruitment practices reflect our ambition to make the international development sector more inclusive and firm belief that our work delivers the best outcomes when we actively include a diversity of perspectives and experiences.

Application

If you share our vision for fair public policy that benefits both people and planet, we would love to hear from you.

Please submit your application through our careers’ site. We review and interview applicants on a rolling basis and encourage you to apply by way of CV via our careers site at the earliest.

We may close this advertisement before the published closing date, should a suitable candidate be identified.

Unfortunately, we are unable to provide visa sponsorship for this role and candidates must have a pre-existing right to work in Tanzania for their application to be considered.

Oxford Policy Management is committed to promoting equity, diversity, and inclusion at every level of the business. Should you require adjustments to make the application process more accessible please inform us through completing this form or scan the QR code below.