Management Assistant

CVPeople Tanzania | Full time

Arusha, Tanzania | Posted on 12/18/2024

Job Summary:

As a Management Assistant, you will organize and coordinate the work for three Managing Directors at Tanzania company. This role will allow you to expand your international network and thrive as a true team player.

Job description

• ​Managing the agenda of the Managing Directors.
• Organizing meetings and regularly checking MDs calendar for any overlap meeting.
• Coordinating visitors’ programs with the respective stakeholders in and out of Tanzania.
• Scheduling appointments with external stakeholders.
• Receiving, recording, responding to and filing incoming and outgoing letters.
• Proofreading, referencing and formatting outgoing letters before MD’s signature.
• Following up on MDs on important tasks and deadlines such as compliance reports and meetings.
• Share yearly public holiday calendar with international management assistants and block them in the MD calendars.
• Providing visitors (international colleagues) schedule on a quarterly basis.
• Taking care of the (inter)national travel arrangements for the Board in collaboration with the
• Administration department in accordance with the travel policy.
• Confirming and updating MDs guest information through InTravel database.
• Supporting SSA activities in sharing travel programs for the breeding and commercial team in collaboration with the Administration department. Be involved in travel reports.
• Assisting in preparing (intern)national travel by making sure that all the necessary information and documentation is available for further handling by the Administration department.
• Supporting events concerning the Administration department like the (inter)national field days, Sabasaba and Nanenane.

​Requirements

• A completed secretarial training (Diploma) or a bachelor’s degree of Public Administration or Communication.
• At least 7 years of relevant working experience
• Good command of the Swahili and English language, both spoken and written.
• Good computer literacy (MS Office, Excel, PowerPoint)
• High ethical standards
• Capable of handling sensitive and confidential information
• Reliable, honest, and trustworthy
• Ability to work under pressure and meet deadlines.
• Excellent time management skills
• Strong attention to detail

How to Apply:

If you believe you can clearly demonstrate your abilities to meet the criteria given above, please submit your application letter with a detailed CV attached with relevant academic certificates on or before 14th January 2025 with the subject “Management Assistant” to [email protected] or submit your application via the following address